Position Overview

Ultimate Staffing Services is seeking a dedicated PT Human Resources Assistant for a part-time position located onsite in Colorado. This role is essential in maintaining accurate employee records and providing comprehensive administrative support to the Human Resources team. The HR Assistant ensures the smooth operation of HR processes, supports benefits paperwork, manages employee communications, and coordinates leave of absence documentation. The ideal candidate will deliver friendly and timely assistance to employees, ensuring an organized and compliant HR environment.

Responsibilities

General HR Support

• Assist employees by providing friendly and timely support.
• Maintain personnel files and confidential HR documents.
• Assist with new hire onboarding tasks, including paperwork and orientation scheduling.
• Perform data entry and updates in the HRIS; verify accuracy of information.
• Support HR inbox and respond to questions or direct inquiries to the appropriate team member.

Benefits Administration Support

• Provide employees with benefit enrollment instructions and resources.
• Assist with collecting and submitting benefit forms and status change documentation.
• Support annual open enrollment tasks (communication materials, scheduling sessions, etc.).
• Help verify benefit deductions, eligibility, and related documentation for accuracy.

Leave of Absence Coordination Support

• Assist with intake of leave of absence requests (FMLA, personal leaves, etc.).
• Provide employees with required forms and instructions.
• Track paperwork and follow up to ensure forms are returned on time.
• Maintain leave tracking spreadsheets and update HRIS records as directed.

Employee Communications & HR Engagement

• Post HR announcements both digitally and on on-site communication boards.
• Assist with drafting simple employee notices, reminders, and engagement updates.
• Support planning of HR-led employee activities, appreciation days, wellness initiatives and involvement with various charitable organizations.
• Coordinate training as needed in areas like interviewing, hiring, terminations, promotions, performance review, safety, and sexual harassment.
• Respond to unemployment claims, requests for employment verifications, and other requests as they arise.

Qualifications

• Prior administrative experience required; HR experience preferred but not required.
• Strong attention to detail and accuracy in administrative tasks.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Professional, clear, and friendly communication skills.
• Comfort working with Microsoft Outlook, Word, Excel, and basic HR Information Systems.
• Bilingual skills (Spanish) is a plus but not required.
• Organizational skills with the ability to plan and coordinate efficiently.
• Work well with tight deadlines, be flexible as priorities change.
• Effectively communicate ideas and activities across departments.
• Ability to work independently, prioritize multiple tasks, and quickly learn new skills.
• Ability to provide outstanding customer service.

Required Work Hours

Monday - Friday

Benefits

Salary: $23.00 - $25.00 per hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.